Rules, Expectations & Policies
Must be minimum 21 years old to make a reservation:
· Individuals reserving or purchasing a camp site in the Oregon Trail Glamping & RV Park must be 21 years of age or older to reserve in their name. All campsites must be under the supervision of a parent, guardian, or chaperone who is 21 years of age or older.
· A maximum of 8 occupants are allowed per site reservation. It is preferred to have two adults 21+ years of age present for reservations made with more than two minor children 18 years of age or younger.
· Speed limit in the park is 5mph. Don't operate any vehicle on campground property without a valid license or under the influence of alcohol or drugs. All vehicles driven on campground property must be properly registered and licensed. "Vehicles" include and are not limited to golf carts, side by sides, ATVs, horses, and tractors. Please keep our children safe! When traveling through the park, please be cautious of other visitors, their children, property, and pets.
Camper/RV Eligibility & Restrictions:
· RV must not be older than 10 years from present date to be eligible for monthly rate. RVs older than 10 years from present date will need to submit photos to be inspected by camp management before approval into campground.
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· RV additions are not permitted. Forbidden additions include, but are not limited to, fences, sheds, porches, or decks.
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· Insect repelling devices and zappers are permitted. If your device omits a loud sound or bright light, please be courteous to your neighbors and the park's quiet hours.
· No hay bales are allowed for insulating. Only manufactured skirting is permitted and in the winter season only.
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· Only outdoor seating, grills, and rugs are allowed outside of your RV. Charcoal/Gas grills and above ground fire pits ARE permitted. Please tidy up your belongings prior to retiring for the night.
· Generators: In the event of a power outage, generators can be used at any time of the day until the power is restored. If you need to use a generator for any other reason, please contact us prior to use. 785-288-9728
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RV Site Dimensions: 34' x 70'
RV Site Check In: 11:00am CST
*If you arrive after quiet hours, please do a very minimal set-up until the following morning.
RV Site Check Out: 1:00pm CST
*If you plan to arrive early please give us a call to check availability and arrange an early check in. There is a small fee of $10 per hour for early check in.
*If you do not check out by 1:00pm, an additional daily site rate will be charged for the late departure. If you are experiencing mechanical issues with your vehicle or RV that will delay your 1:00pm departure, please let the office know by 11:00am. 785-288-9728
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Hookups:
· 30/50 Amp Hookups
· Water, Sewer, & Electric Hookups
· All sewage connections must have an airtight seal by use of a rubber collar or elbow adapter. If you do not have one, you will be required to purchase one.
** If you have any after-hours utility problems, call campground management. Do not attempt to work on it yourself. 785-288-9728
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RV Site Parking:
· Only 1 RV per site.
· Only 2 vehicles per campsite are permitted.
· Do not use unoccupied RV sites for parking.
· Absolutely no driving or parking on the grass unless it is a designated parking spot.
· Hauling trailers are permitted and must be parked in a designated parking spot within your site. If you do not have space to park your trailer within your site, you may contact Casey's General Store 785-301-8855 to inquire about utilizing their parking lot just 0.1 miles from the park.
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Internet Access: COMING SOON!! FREE Wi-Fi
Reservation Payments:
Credit/Debit Card payment is preferred for any short term reservations. If a credit or debit card payment is not possible, please notify us at the time of your reservation. Any approved cash or check payments need to be handed directly to park management or drop your cash/check payment in the dropbox located directly behind the covered wagon at the park entrance. Make sure to include your name and site number with your cash or check payment. You will still be required to place a credit card on file for incidentals. Make checks or money orders out to Oregon Trail Glamping & RV Park.
Monthly Guest Payments:
All monthly guests will be required to pay on the 1st of the month. Please pay via Firefly reoccurring invoice or drop your cash/check payment in the dropbox located directly behind the covered wagon at the park entrance. If you are planning to make your monthly payment via cash or check, please make us aware of this at the time of the reservation. Make sure to include your name and site number with your cash or check payment. You will still be required to place a credit card on file for incidentals. Make checks or money orders out to Oregon Trail Glamping & RV Park. Any payment that is more than 2 days late will be required to pay a mandatory late fee of $50.
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Authorization for Incidentals:· At check-in, your credit card will be pre-authorized for in-room incidentals. Upon your departure, any room incidental charges will be appropriately billed to your credit card. If you are paying for your reservation via cash or check, you are still required to provide a credit card for Oregon Trail Glamping & RV Park to keep on file.
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Cancellation and Refund Policy:
· Cancellation: If you need to cancel your reservation, please call the office 785-288-9728. We will send you an email confirming the cancellation. If you do not receive an email, it is your responsibility to contact us as the email is your proof of cancellation. Please do not use text, email, Facebook or any form of contact or social media to cancel a reservation. These outlets are not monitored consistently.
· Refunds: Full Refund will be issued (excluding any processing fees) on any cancellations up to two weeks in advance from the date of your reservation. If cancellation is made less than 2 weeks in advance from the date of your reservation, 50% of the reservation will be refunded (excluding any processing fees). No refunds for early departure.
· No Call/No Show: Please contact the office by phone if you will be arriving the day following your scheduled arrival date. We will hold you reservation until 5pm the following day. If we have not heard from you by 5pm the following day, we will cancel your reservation and open your site for rental. If you “No Call/No Show” all money will be forfeited and is non-transferable.
· Weather Related Cancellation: Camping is an outdoor experience and refunds will not be given due to unfavorable weather. No refunds for early departure. This rule does not apply if evacuations are necessary.​
Taxes and Fees:
A reservation fee will be applied to all reservations. All accommodations are subject to applicable taxes based on the nightly room rate.
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Amenities and Service Changes:
Amenities and services are subject to change without notice. Specific sites or room numbers are not guaranteed and are subject to change.
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Emergency Information:
If you are experiencing an emergency, please utilize the following information:
· Hospital / ER: Amberwell Hiawatha, 300 Utah Street 785-742-2131
· Tornado Shelter: Brown County Sheriff's Office (basement), 709 Utah Street, 785-742-7125 Sheriff's Office Tornado Policy
· Mental Health Crisis Lifeline: Dial 988
· Other Emergency: Dial 911
Pet Policy:
· Pets are allowed and must be on a leash (no longer than 6 feet) at all times.
· Only two pets permitted per site.
· Pets should have proof of rabies vaccination.
· Pet Waste – Our pets love to camp too – but remember to scoop up your dog’s poop! Their waste is full of bacteria and excess nutrients that will contaminate local waterways if not disposed of properly. Pack extra bags with you on your trip, bag the waste, and place in a campground dumpster or pet waste disposal containers.
. Noise violations DO extend to pets. Do not chain your pet to any campground building, fences, trees, or property. Please clean up after them. No pets allowed on artificial turf.
· No dangerous or aggressive animals of any kind. You are responsible/liable for the behavior of your pets.
· Dog Run is available for all pets.
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Quiet Hours: 11:00pm-8:00am CST
· Please make sure all music, TV noise, etc. are at a minimum after this time. All children under the age of 16 must return to their site at 11:00pm. Noise violations will be enforced day or night. The park owner has the authority to ask anyone to leave at anytime.
· If your camper is equipped with outdoor LED lighting, please be courteous to your neighbors and turn off those lights once you go to bed.
· If you are having issues with someone being too loud or disruptive after quiet time, please call 785-288-9728. Discretion will be used.
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Campsite Waste & Upkeep Expectations:
· Trash - Secure your trash at your campsite to prevent critters from getting it! DO NOT leave your trash out overnight. Trash bags are not available at the park, please bring your own trash bags. Pack your trash out and break down any large items, such as cardboard boxes, before placing them in one of the roll away trash cans located directly behind the covered wagon at the park entrance. If the trash cans are full, please contact us for assistance. 785-288-9728
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· RV Wastewater - When disconnecting your RV from water and sewer hookups, you need to turn off the water supply at the spigot, ensuring to close the black and gray tank valves on the RV before detaching, detach the freshwater hose from the RV, and then disconnect the sewer hose. Closing the black and grey tank valves, prior to detaching, prevents any residual water from draining back into the park and ensures your tanks are properly sealed for travel.
· Food Waste – Food scraps and leftovers should be packed out. That includes biodegradable trash, such as fruit peels and coffee grounds. Transport your food scraps home or securely place them in a tightly sealed bag and dispose of them in the designated roll away trash cans located directly behind the covered wagon at the park entrance. If the trash cans are full, please contact us for assistance. 785-288-9728
· Pet Waste – Our pets love to camp too – but remember to scoop up your dog’s poop! Their waste is full of bacteria and excess nutrients that will contaminate local waterways if not disposed of properly. Pack extra bags with you on your trip, bag the waste, and place in the roll away trash cans located directly behind the covered wagon at the park entrance. If the trash cans are full, please contact us for assistance. 785-288-9728
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· Keep a clean campsite, leave a clean campsite. We expect your site to be left the same way that you found it. Leave no trace. Pack it in, pack it out. Inspect your campsite and rest areas for trash or spilled food. Pack out all trash, leftover food, and litter. Burning trash is not allowed. Do not burn any trash or food in fire pits. Proper disposal of general waste is essential for maintaining cleanliness and hygiene. If management must clean up your site, there will be a cleaning fee charged to your card on file.
Visitors:
· A maximum of 8 visitors is allowed per site and must depart no later than 11:00pm CST. Day visitors must leave by 11:00pm or will be considered overnight visitors. If you are wanting a visitor to stay overnight, take into consideration that you may not exceed the 8 guest per reservation limit. Please notify camp host of your plans. Registered campers are responsible for their visitors and will be held financially responsible for any damage to our property. Please make sure your guests are aware of campground rules.
Fire Pit Use:
· Do not leave fire pits or tiki torches unattended.
· Fires are allowed in above ground pits only and must be contained in the fire pit at all times. Please clean up around the area your pit was used when packing up.
· No fires during burn bans. There will be a notification posted at the park. For more information, visit Brown County Fire Forecast
· Firewood is not available at the park. Please bring your own firewood.
· Do not burn plastic, glass, or garbage.
· Do not burn logs larger than the fire ring.
· All fires must be extinguished prior to retiring for the evening.
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Alcohol/Drug Policy:
· Intoxication is prohibited. If drunkenness becomes a problem you will be asked to leave the campground without any refund.
· No alcohol consumption by anyone under 21 years of age.
· NO illegal substances are permitted. If illegal substances become a problem you will be asked to leave the campground without any refund.
· Don't operate any vehicle on campground property under the influence of alcohol or drugs.
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Smoking Policy:
· No smoking in or within 50' radius of any of the glamping structures.
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Minor (18 & Under) Expectations:
· Parents/Guardians are not to leave children under the age of 18 alone or unsupervised at campground. YOU ARE RESPONSIBLE TO SUPERVISE YOUR CHILDREN, particularly around the corn fields, hay bales, fire pits, creeks, and timberline. Children must obey park rules. You are responsible for the actions of your children.
· Please caution children to not approach unknown pets unless they have owners’ permission.
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Additional Rules & Expectations:
· Environmental Preservation and maintaining a beautiful park is important to us. Please do not move or stack rocks in creek, handle wildlife, or disturb any plants, trees, shrubs, grass, or flowers.
· Property surrounding the park is owned by the county. Be respectful when exploring. Please do not move or stack rocks in creek, handle wildlife, or disturb any plants, trees, shrubs, grass, or flowers. The Oregon Trail Glamping and RV Park is not liable for any damages or injuries that may occur during your explorations.
· Fireworks are not permitted at any time.
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· The use of firearms, bows & arrows, BB guns, pellet guns, paintball guns, and air soft guns are prohibited on park property.
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· Do not deface any trees, tables, or any other park property. If vandalism becomes a problem you will be asked to leave the campground without any refund.
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· Car/Truck/RV washing is not allowed in park. The Redhawk Autowash is located at 101 Oregon Street in Hiawatha and is available 24/7.
· No vehicle maintenance or repairs on site. You can find a list of local auto repair businesses HERE.
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· Respect other guest's property and space. Keep all of your property within your own reserved site space. Do not walk through other guest's sites.​
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Communication and Correspondence:
By staying with Oregon Trail Glamping and RV Park, you consent to receive marketing, promotional, and sales emails, as well as direct or automated emails regarding your stay with us. You may opt out of this correspondence at any time.
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Agreement (Must be signed prior to entering site):
In consideration for myself and all persons entering under my supervision being permitted to camp and participate in activities at the Oregon Trail Glamping and RV Park, I and all the persons listed below agree to the following waiver and release Oregon Trail Glamping and RV Park, 207 E Lodge Rd, Hiawatha, KS 66434 of all liability for injuries caused by but not limited to the following activities campfires, exploring, hiking, pets, showers, wildlife, and vehicle, bicycle or motorcycle use. Additionally, the guest assumes all risks and danger incidental to the activity of camping in a rustic outdoor environment, including, but not limited to: injury by insects or other animals, injury while participating in recreational activities at the resort, injury as a result of inclement weather conditions, injury while exploring the creek area, or injury from tripping over rocks, roots, or other natural hazards. Guest agrees that Oregon Trail Glamping and RV Park and its owners and employees are not liable for injuries or property damages resulting from such causes.
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I also acknowledge that Oregon Trail Glamping and RV Park is not responsible for any theft, loss or damage incurred during my stay. My signature confirms I have read and agreed to abide by all the rules, expectations and policies at Oregon Trail Glamping and RV Park. I understand that I can be asked to leave the property without refund for failure to follow said rules, expectations and policies. I consent to photographs and videos taken of me and all parties listed below during our stay for purposes of event documentation and promotion. (Names and license plates will not be published.) I understand that all guests must be have full coverage insurance on all Camper/RVs and all vehicles entering the park must have up to date tags.
Oregon Trail Glamping and RV Park